Bylaws of the International Network for Social Network Analysis
ARTICLE I. OrganizationSection 1. The International Network for Social Network Analysis (INSNA) is a general membership Association registered in the State of Delaware.
ARTICLE II. MembershipSection 1. Membership in the Association is open to individuals and institutions upon payment of dues to the Association.
Section 2. There shall be four classes of member: Members, Affiliate Members, Student Members and Institutional Members.
Section 3. Any person having a demonstrable professional or scholarly interest in the study of social networks shall be eligible to be a Member of the Association. A Member in good standing is eligible to:
(a) have one vote in nominating and electing Association officers, and in the transaction of business at the annual meeting of the Association, and in referenda conducted by the Association;
(b) hold elected or appointed office, subject to any limitations imposed by these By‐Laws;
(c) participate in annual meetings and receive the Association newsletter and other communications of the Board of Directors to the Members.
Section 4. Student Members. Any student attending an accredited college or university or its equivalent who is interested in Social Networks and applications shall be eligible for election as a Student Member for a period not to exceed six years, the precise term in any individual case to be determined at the discretion of the Board of Directors. A Student Member has the same rights as a member except they are not eligible to hold an elected office.
Section 5. Affiliate Members. Any member of a scientific society with whom the corporation's Board of Directors enters into an agreement regarding the subject matter of this Article shall be eligible for election as an Affiliate Member. Affiliate Members have the same rights as Student Members except they are non‐voting.
Section 6. An institution such as a library, museum, or other scholarly or educational institution shall be eligible for Institutional membership. Institutional members shall be non‐voting, but shall receive the Association newsletter and communications from the Board of Directors.
Section 7. For just cause, a member may be deprived of membership by the Board of Directors, subject to appeal to the Members for reinstatement at the next annual meeting.
ARTICLE III. DuesSection 1. The Board of Directors shall set the annual dues of all membership classes and may establish rates for special categories. The Board of Directors shall review the dues of the Association at least every three years and report its findings to the membership.
Section 2. The Board of Directors shall be empowered to reduce or eliminate dues for Members who are retired, are outstanding contributors to the field, or are partners of Members.
Section 3. Any member in arrears in the payment of dues shall lose all membership privileges.
ARTICLE IV. GovernanceSection 1. Governance of the Association shall be vested in the Members and the Board of Directors.
Section 2. The Members of the Association shall constitute the final authority of the Association and shall elect from their number the elected officers of the Association, as provided in these By‐Laws.
Section 3. The Board of Directors of the Association shall:
(a) consist of the elected President, Vice‐President and Treasurer of the Association.
(b) consist of at least six and no more than ten other members elected by the Members for a term of 3 years and include the Past President.
(c) conduct the business, manage the property, adopt the budget, set policy, and care for the general affairs of the Association. It shall fix the annual dues and the date any change in annual dues becomes effective. The Board of Directors may appoint committees, define their duties, and receive their reports.
(d) define non‐elected positions as needed and appoint members to these positions, possibly including a Secretary, Webmaster and Editors of Association publications.
(e) meet annually during the Annual Meeting of the Association before the Business meeting (see Article X11 Section 2) and at such other times as may be necessary on call of the President or one third (1/3) of the Members.
(f) fill any vacancy in the Board of Directors that may occur for any reason, by the affirmative vote of a majority of the then members of the Board of Directors until the next regularly scheduled election.
(g) employ and compensate necessary personnel.
(h) expend Association funds within budget and solicit, accept and expend special funds for special purpose.
(i) establish and make known its rules and procedures.
(j) be subject to the general directives and specific limitations of the Members.
Section 4. The Board of the Association may propose directors for terms shorter than three years if necessary to maintain a rotation so that the terms of at least three or 1/3 of all board members (whichever is smaller) expire each year.
ARTICLES V. OfficersSection 1. The Association shall have two classes of officers: (a) officers elected by Members of the Association, including the President, Vice‐President, and Treasurer; (b) officers appointed by the Board of Directors.
Section 2. The term of service for all positions, whether elected or appointed, is three (3) years. Persons may be re‐elected and/or re‐appointed to offices without limit.
Section 3. The President shall be the presiding officer of the Association and exercise all the duties and responsibilities commonly associated with this office, except as limited by these By‐Laws. The President's term of service shall be three years and may be re‐elected without limit.
Section 4. The Vice‐President shall assume the duties of the President in the event of absence, death, resignation or illness of the President. Section 5. Newly elected officers shall take office at the conclusion of the final day of the month following the Annual Meeting of the year in which their terms begins or 30 days after, whichever is the later.
Section 6. The Board of Directors shall have the right, by a two thirds (2/3) vote, to remove any officer it deems to have devoted insufficient time to the duties of office.
ARTICLE VI. Nominations and ElectionsSection 1. Candidates for any elected Association office may be nominated by the nominations committee of the Board of Directors or by a minimum of fifteen (15) Members in good standing. All nominations must be made before or at the Annual Business Meetings of the Association, and communicated to the Members within ten (10) days of the Meetings.
Section 2. The Board of Directors shall inform the prospective nominee of the probable extent of the burden of the office. A nomination becomes effective only when the nominee files with the Board a statement of willingness and ability to devote such time to the affairs of the Association as necessary to the effective execution of office.
Section 3. The nominations committee shall consist of the Past President and three members of the Board of Directors. Each member serves for three years with one member retiring in each year. The sitting members suggest a replacement each year to the Board of Directors. Any replacement must secure a two thirds (2/3) vote of the Board.
ARTICLE VII. ReferendaSection 1. A referendum may be conducted by e‐mail ballot at any time upon initiation of the President, Board of Directors, or signed petition of twenty five (25) members in good standing. A majority of votes received shall constitute a favorable vote.
ARTICLE VIII. BallotingSection 1. A Member in good standing shall be entitled to cast one (1) vote in any Association election or referendum.
Section 2. Ballots shall be conducted electronically by e‐mail. The Board of Directors shall have the authority to determine the eligibility of any voter.
Section 3. Ten (10 ) days shall be allowed for the return of e‐mail ballots. Ballots must be received by the Board of Directors not later than the stated return date to be counted.
Section 4. The candidate receiving the most votes for a contested office shall be elected; the Board of Directors shall hold a run‐off election within twenty (20) days to resolve all ties.
ARTICLE IX. QuorumSection 1. Twenty (20) Members in good standing shall constitute a quorum for transacting business at the Annual Business Meeting.
Section 2. A majority of the members of the Board of Directors shall constitute a quorum for transacting business.
ARTICLE X. Finances and PropertySection 1. The fiscal year of the Association shall correspond to the calendar year (January 1 through December 31).
Section 2. Payments previously made to establish Life Memberships and other designated moneys as they become available shall be regarded as a permanent fund, which may be invested in the interest of the Association. Sums of money may be drawn from the the capital of the permanent fund, but at no time shall its total be reduced to less than an amount equal to the total payments of all living Life Members. Income from annual dues, interest from investments, and money from other sources may be regarded as a working fund, available for payment of all expenses, and for investment.
Section 3. The President shall sign all written contracts and obligations.
ARTICLE XI. Special MeetingsSection 1. Special meetings of the Association may be called by the President, Vice‐President, Board of Directors or upon written request of fifty (50) Members in good standing.
Section 2. Written notice stating the place, day, and hour of a special meeting and all purposes for which the meeting is called shall be delivered to Members not less than thirty (30) days before the date of the meeting by publication on the Association website, and e‐mailed to each Member at the last e‐mail address in the Association's membership records.
ARTICLE XII. Annual MeetingSection 1. The place and date of the next Annual Meeting shall be determined at each Annual meeting.
Section 2. The Annual Meeting shall consist of (a) a Conference known as the Sunbelt Conference in which Members present papers accepted by the Conference Organizer, and (b) a Business Meeting of the Association. The Sunbelt Conference shall be open to anyone paying the registration fee. The Business Meeting is limited to Members of the Association in good standing, and any other persons that the Board of Directors may designate.
Section 3. Provision (a). New legislation or resolutions proposed by Members for consideration at the Annual Business Meeting must be received in writing by the President in advance of the Annual Meeting in order to guarantee inclusion on the agenda. A copy of the agenda shall be furnished to all Members upon registration at the Annual Meeting or twenty‐four (24) hours before the Annual Business Meeting. Resolutions passed at the Business Meeting shall be subject to an e‐mail ballot of the Members as set forth in Article VIII of these By‐Laws. With the exception of motions having to do with procedural matters relating to the meeting itself, all motions passed at the Business Meeting shall thereafter be called Proposed Resolutions and , as with Resolutions passed at the Business Meeting, every Proposed Resolution shall be similarly subject to an e‐mail ballot of the Members. A majority of votes cast shall constitute a favorable result.
Section 3, Provision (b). Notwithstanding the preceding provision, if two‐thirds (2/3) of the Members present at the Annual Business Meeting (and these form a quorum) vote to suspend the rules, motions advisory to the Board of Directors shall be allowed for introduction, deliberation and vote by the Members present. A majority of votes cast shall constitute a favorable result and a recommendation to the Board of Directors for action during the Annual Meeting. The actions taken by the Board upon motions approved by the assembled Members shall be reported by e‐mail and on the Association Website.
Section 4. The Business Meeting shall be conducted according to the most recent revision of Robert's Rules of Order.
Section 5. The Board of Directors of the Association shall appoint a Conference Organizer and Local Organizer who shall organize the next Sunbelt Meeting. The Conference Organizer and Local Organizer will work with the Board to choose the facilities, costs, contents and other aspects of the next Annual Meeting.
Section 6. Each Sunbelt meeting shall have a keynote speaker. The keynote speaker will be the current Simmel award holder. A keynote committee consisting of the Conference Organizer, Local Organizer, President and Past President (or other member of the Board of Directors designated by the President) shall propose a single candidate to the Board of Directors as a prospective Simmel award holder. The candidate shall require a two thirds (2/3) vote of the Board to be accepted. Both the President and the Conference Organizer shall have a veto over any candidate.
ARTICLE XIII. Annual ReportSection 1. At the time of each Annual Meeting, the President shall report the activities of the Board of Directors during the previous year. Disapproval of activities or commitments made by the Board, and any mandates for action different from those taken by the Board of Directors shall require a majority vote of the Members. Directives for new activities and expenditures may also be initiated by majority vote of the Members.
ARTICLE XIV. Annual AuditSection 1. The Board of Directors shall make an annual audit of Association financial records, in which task it may choose to employ a certified public accountant.
ARTICLE XV. AmendmentSection 1. These By‐Laws may be amended by the Members by electronic ballot, provided that a proposed amendment is approved by a majority of the votes cast.
Section 2. Amendments may be proposed by the Board of Directors or by thirty five (35) Members in good standing. The Board of Directors shall publish the proposed amendment on the Association Website and circulate it to Members by e‐mail, allowing not less than ten (10) days for the return of the e‐mail ballots.
Section 3. The amendments and provisions of these By‐Laws shall be effective immediately upon adoption and shall supersede and nullify all previous amendments and provisions.